Maria Jose Velasquez Tun
Administrative & Travel Operations Coordinator
Guatemala City,GU
Summary
Experienced Administrative Coordinator with 5+ years of administrative experience and 2+ years specializing in international travel coordination and expense management within a global organization. Skilled in managing travel logistics, preparing detailed itineraries, and supporting cross-functional teams across multiple countries and time zones. Experienced in using Oracle PeopleSoft for expense management and vendor coordination, ensuring efficient operations, compliance, and seamless execution of administrative processes.
Overview
8
8
years of professional experience
2
2
Languages
Work History
Administrative Coordinator
International Monetary Fund (IMF)
04.2024 - Current
- Coordinated international travel arrangements including flights, accommodation, transportation, and per diem for regional missions and seminars.
- Prepared cost estimates and managed expense reports using Oracle PeopleSoft, ensuring accuracy and budget compliance.
- Developed detailed travel itineraries and coordinated services such as transportation, lodging, and logistics across multiple countries and time zones.
- Ensured compliance with travel regulations, visa requirements, and documentation processes for international travel.
- Collaborated with vendors, service providers, and internal stakeholders to ensure seamless travel and mobility operations.
- Identified opportunities to improve administrative and travel processes, enhancing efficiency and cost-effectiveness.
Paralegal
Inversiones Centroamericanas, S.A. (Cervecería Centroamericana)
12.2022 - 04.2024
- Drafted and reviewed contracts, agreements, and legal documents, ensuring accuracy and compliance with internal policies.
- Managed documentation and maintained organized records for legal and administrative processes.
- Coordinated with internal teams and external stakeholders to support contract execution and follow-ups.
- Conducted legal research and assisted in preparing reports and supporting documentation.
- Tracked deadlines and ensured timely submission of legal and administrative requirements.
- Supported administrative operations by handling correspondence, document control, and process coordination.
Group Administrative Assistant
Vivo Consulting
11.2017 - 11.2022
- Coordinated international travel logistics, including flights, accommodations, and itineraries for consultants and senior executives across the Americas and Europe.
- Managed expense reconciliations and corporate credit card settlements, supporting finance processes and accounts payable tracking.
- Supported HR and corporate operations, including event coordination, documentation processes, and development of internal accounts payable procedures.
- Collaborated with cross-functional teams to ensure smooth coordination of travel, finance, and administrative processes.
Education
Bachelor of Science - Law
Universidad Rafael Landivar
Guatemala City 05.2001 -
Skills
International Travel Coordination
Travel & Logistics Management
Expense Reporting & Budget Tracking
Itinerary Planning & Scheduling
Vendor & Stakeholder Coordination
Process Improvement & Operations Support
Oracle PeopleSoft (Expense Management)
SAP HANA
Microsoft Excel (Advanced)
Cross-functional Team Collaboration
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Administrative Coordinator
International Monetary Fund (IMF)
04.2024 - Current
Paralegal
Inversiones Centroamericanas, S.A. (Cervecería Centroamericana)
12.2022 - 04.2024
Group Administrative Assistant
Vivo Consulting
11.2017 - 11.2022
Bachelor of Science - Law
Universidad Rafael Landivar
05.2001 -