Julia Gabriela Portillo Ruano
Summary
Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements.
Overview
17
17
years of professional experience
Work History
Voucher Examiner/Payroll Liaison
United States Embassy
01.2021 - 12.2023
- Complete the SF-1190 Foreign Allowances Application, Grant, and Report for all new or arriving U.S employees
- Verify entries and documents for correctness, accuracy, and proper coding
- Process Tuition Payment for U.S employees
- Payroll and per diem for Official Residences staff
- Calculates ORE contribution and deducts expenses for the Ambassador’s and the Deputy Chief of Mission’s residences
- Prepares monthly expense reports for the official residences for submission to the Management Counselor, the Ambassador, and the Deputy Chief of Mission
- International and domestic travel advances and travel vouchers for all agencies
- Government lease payments
- Maintains comprehensive records these payments, including internal controls to ensure leases payments are made on time
- Diplomatic Courier and Bagges Process Payroll for National Police (PNC)
- Main Timekeeper for the monthly payroll and time and attendance reports
- Credit Card Payment Review (Procurement and Travel Agency)
Accounts Payable and Treasury Supervisor
Capgemini Business Services Guatemala, S.A
03.2017 - 04.2020
- Responsible for a team of eight people in the accounts payable and treasury area in Latin America
- Cash flow control
- Interest Income
- Daily Position (Banks), funds confirmation
- Control of the invoices from domestic and international suppliers
- Application of advances payments and travel expense policies
- Preparation of management reports and KPI measurements Supervise the month end closing, accounts and banks reconciliation
- Review of domestic and international supplier payments
- Experience in confirming and factoring issues Tax payment Currency Trading (Exchange Rate) SOX controls for internal and external audit
- GEM Transition from the Client to Capgemini, Accounts Payable and Treasury.
Collections and Cash Application Team Lead
Capgemini Business Services Guatemala, S.A
02.2014 - 02.2017
- Manage a team of thirty people in the area of automated and manual payments
- Credit notes ensuring their accuracy and timeliness in accordance with the client and Capgemini policies
- Provide management and client reports on collections and cash application
- Ensure analysis of general ledger accounts, banks accounts and month-end-closing
- Coordinate collection activities with customers and keep the account up to date in the system
- Monitor the workload of each member of my team
- Reduce the overdue invoices in the customer account
- Perform audits of the process in place
- Knowledge of the GEM Transitions Methodology as I support the transition to Guatemala
- Updated documents for Integrated Management System.
Capgemini Business Services Guatemala, S.A. Engagement Nokia
12.2010 - 01.2014
- Supply Order Process Export and Import process
- Sales order generation
- Follow-up of sales orders with factories
- Monitoring of goods in transit
- Billing of sales orders
- Coordinate with the courier to pick up and deliver goods to destination
- Follow-up on complaints, claims, customer service, etc
- Generate credit and debit memos
- Responsible for the delivery of goods through customs
- Coordinate with the customer’s suppliers to generate the purchase order for installation replacement parts or on-site antenna adjustments
- System Revenue Recognition
- Generate the Goods Receipt sales order
- Generate reports for the internal and external clients.
Analyst for Deduction and Collection
Capgemini Business Services Guatemala, S.A
10.2009 - 11.2010
- Responsible for a portfolio of 500 accounts that have discrepancies between billed and paid amounts
- Research and analysis why the customer has not paid the total amount of the invoice
- Customer account reconciliation
- Follow up with the customer to ensure that the payment made is correctly applied to the invoices specified by the customer or to overdue invoices.
Treasury Assistant
Grupo Financiero de Occidente S.A
09.2008 - 10.2009
- Responsible for making domestica & international wire transfers
- Bank account reconciliations
- Control of short and long-term investments
- Payment by check or wire transfer for interest on fixed-term deposits
- Archiving customer records
- Monitor accounts balance in quetzals and USD dollars for loans.
Customer Service
Banco G&T Continental
07.2006 - 03.2008
- Information about the credit cards provided by the bank
- Opening of Savings Accounts, Monetary Accounts, pension fund, Cashier's Checks
- Domestic & international wire transfers
- Blocking of accounts, checks, debit and credit cards.
Education
Master's Degree - International Trade Management, and Customs
Galileo University, Guatemala
01.2016
Degree in Admin. & Computer - Business Administration and Computer Science
Galileo University, Guatemala
01.2012
High School Diploma - Public Relationship
Guatemala McDermont - Guatemala
01.2005
Skills
- Green Belt
- Attention to Detail
- Analytical Reasoning
- Excel proficiency
- Timekeeping
- Fund Accounting
- Investments
- Microsoft Office
Additional Information
Customer Service, Human Resources, Financial Management, Customs and Logistics
Professional References
- Nancy Alvarez, 5708-7050, alvarezng@state.gov
- Alba Tobias, 5994-7473, albatobias@hotmail.com
- Pamela Juarez, 5694-0381, pvjuarez@gmail.com
- Fatima Perez, 4021-3328, fatima.perez@capgemini.com
Systems Skills
- SAP R3/ SAP HANA & B1
- ORACLE
- Microsoft Office
- AS-400
- Microsoft Dynamics
- Green Belt
Languages
Spanish
Native language
English
Upper intermediate
B2
Timeline
Voucher Examiner/Payroll Liaison
United States Embassy
01.2021 - 12.2023
Accounts Payable and Treasury Supervisor
Capgemini Business Services Guatemala, S.A
03.2017 - 04.2020
Collections and Cash Application Team Lead
Capgemini Business Services Guatemala, S.A
02.2014 - 02.2017
Capgemini Business Services Guatemala, S.A. Engagement Nokia
12.2010 - 01.2014
Analyst for Deduction and Collection
Capgemini Business Services Guatemala, S.A
10.2009 - 11.2010
Treasury Assistant
Grupo Financiero de Occidente S.A
09.2008 - 10.2009
Customer Service
Banco G&T Continental
07.2006 - 03.2008
Master's Degree - International Trade Management, and Customs
Galileo University, Guatemala
Degree in Admin. & Computer - Business Administration and Computer Science
Galileo University, Guatemala
High School Diploma - Public Relationship
Guatemala McDermont - Guatemala
Similar Profiles
CHANCE MUNSONCHANCE MUNSON
Sales Assistant at United States EmbassySales Assistant at United States Embassy
Sona HovhannisyanSona Hovhannisyan
Health Unit Intern at United States EmbassyHealth Unit Intern at United States Embassy
Mamadou Lamarana DialloMamadou Lamarana Diallo
Acting Senior Systems Manager at United States EmbassyActing Senior Systems Manager at United States Embassy