Endurance sports
Alison Schwarz
Senior Executive Assistant
Guatemala City,GU
Summary
Energetic, positive and highly driven executive Senior Associate with over 15+ years of experience in event planning, logistics and customer service. Excellent communication & interpersonal skills with the ability to respectfully engage with executives from all levels & departments.
Overview
20
20
years of professional experience
4
4
years of post-secondary education
2
2
Languages
Work History
Senior Associate to Chief Program Officer
Rainforest Alliance, Inc.
12.2020 - Current
- Provide high-level administrative support to the chief program officer and the global programs team-in a one -one working relationship.
- Work closely with the top leadership team, chief of staff, department heads and over 20 country directors, providing support in several meetings , note taking and following up with action items.
- Sustain various daily calendars of meetings and events across different time zones. Organize complex calendars and schedules; resolving any scheduling issues that can come up.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives of the global programs department. }
- Support with travel and other accommodations for executives and the global programs department , followed by proper reporting of expenses according to each country.
- Event planning : support in person meetings of over 65 managers from across the globe ( logistics, visas requirements, accomodations, agendas, etc)
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the department and organization.
- Have the ability to function well in a high-paced environments and performs additional duties as assigned by CPO.
- Responsive to emails/texts/phone calls outside normal business hours- supporting global organization.
- Participate in the organizations Diversity , equity and Inclusion committee, creating safe spaces for open , honest communication ; Helping bring important and difficult issues to be discussed.
Public Relations Manager
Cerveceria Centro Americana, S.A.
04.2007 - 04.2019
- Organized & coordinated top public relations events
- Established relationships with consumers, community, employees and public interest groups
- Collaborated with internal team to maintain open communication with senior management
- Exclusively managed executive relations with accredited diplomatic missions in country
- Managed and participated in several chambers of commerce
- Conducted liaison between private sector and national and local governments of Guatemala
- Coordinated fund-raising events for company's foundation
- Handled high level media relations, press conference, launches of new products and events
- Planned and executed annual operating budget.
Executive Assistant
Distribuidora Maravilla, S.A.
01.2005 - 03.2007
- Supported the office of juice exports throughout Central America, the Caribbean region and the United States
- Managed and maintained executive schedules including travel, conferences, and important appointments
- Provided clerical and general office support
- Delegated tasks and responsibilities to other staff members when needed
- Interacted with customers to develop improve one- on-one relationships
- Coordinated finances and assisted in budget preparations
- Organized and planned high level events.
Education
Bachelor of Arts - Political Science and International Relations
State University of New York At Stony Brook
New York 09.1997 - 06.2001
Skills
- Excellent communicator
- Good business sense
Strong commitment
- Team player
- Interpersonal skills
- Service focus
Ability to think outside of the box
- Time management
- Attention to detail
Interests
Traveling
Volunteering
Timeline
Senior Associate to Chief Program Officer
Rainforest Alliance, Inc.
12.2020 - Current
Public Relations Manager
Cerveceria Centro Americana, S.A.
04.2007 - 04.2019
Executive Assistant
Distribuidora Maravilla, S.A.
01.2005 - 03.2007
Bachelor of Arts - Political Science and International Relations
State University of New York At Stony Brook
09.1997 - 06.2001
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